PRIVACY NOTICE
Vanguard Talent Group
Effective Date: 23rd February 2026
- Introduction
Vanguard Talent Group (“Vanguard”, “we”, “us”, or “our”) respects and protects the personal information and data we collect through our website, digital platforms, service engagements, recruitment processes, and other communication channels owned or controlled by us.
This Privacy Notice explains how Vanguard collects, uses, processes, stores, shares, and safeguards personal information, including sensitive personal data, in the course of delivering our HR, workforce, payroll, compliance, recruitment, and business advisory services.
Vanguard acts as both:
- Data Controller – where we determine the purpose and means of processing personal data; and
- Data Processor – where we process personal data on behalf of clients in the delivery of HR and workforce services.
- Collection of Personal Information
We collect personal data directly from you and, where appropriate, indirectly through authorized third parties, intermediaries, clients, or service providers.
Information may be collected in the following ways:
- Through our website and digital platforms
- Through application forms (online or physical)
- During recruitment and onboarding processes
- Through email, telephone, or in-person communication
- Through client service engagements
- Through third-party recruitment platforms or HR systems
- Through cookies and similar technologies
The categories of information we may collect include (not exhaustive):
- Personal Identification Information
- Full name
- Email address
- Phone number
- National ID/passport details (where required)
- Date of birth
- Postal and physical address
- Country of residence
- Professional & Employment Information
- CV / Resume
- Employment history
- Academic and professional qualifications
- References
- Compensation history and expectations
- Work eligibility documentation
- Payroll & Compliance Information (where applicable)
- Tax identification numbers
- Bank details
- Statutory contribution details
- Contractual documentation
- Business & Organizational Information
- Company registration details
- Workforce data shared during advisory engagements
- HR policies and compliance documentation
- Automatically Collected Information
We may automatically collect technical data such as:
- IP address
- Browser type and version
- Device type
- Pages visited
- Interaction behavior
- Referral URLs
This information is collected through cookies, analytics tools, and similar technologies.
- Use of Personal Information
Vanguard Talent Group may use personal data for the following purposes:
Service Delivery
- To provide HR, recruitment, payroll, compliance, and advisory services
- To facilitate talent sourcing, screening, and placement
- To manage workforce administration and payroll
- To support market entry and business setup engagements
Communication & Support
- To respond to inquiries, comments, and complaints
- To provide updates and administrative information
- To deliver customer support
Legal & Regulatory Compliance
- To comply with applicable data protection laws
- To fulfill statutory reporting requirements
- To respond to lawful requests from regulatory authorities
Marketing & Communications
Where you have provided consent, we may send:
- Industry insights
- Service updates
- Event invitations
- Thought leadership content
You may opt out of marketing communications at any time by using the unsubscribe link or contacting us directly.
Security & Risk Management
- To detect and prevent fraud or unauthorized activity
- To protect our digital systems and infrastructure
- To exercise our legal rights where necessary
- Sharing of Personal Information
Vanguard Talent Group does not sell personal data.
We may share personal information:
- With clients (for recruitment or workforce services)
- With payroll processors, technology platforms, or HR systems
- With legal, tax, or compliance advisors
- With regulatory authorities where required by law
- With service providers under contractual confidentiality obligations
All third parties are required to maintain appropriate data protection safeguards.
- Retention of Personal Data
We retain personal data only for as long as reasonably necessary to:
- Fulfill contractual obligations
- Complete recruitment processes
- Meet statutory and regulatory requirements
- Resolve disputes
- Support legitimate business purposes
Where data is no longer required, we will securely delete, anonymize, or pseudonymize it, subject to legal retention obligations.
- Your Rights
Subject to applicable law, you have the right to:
- a) Be informed about the personal data collected about you
b) Access your personal data and information about how it is processed
c) Request correction or updating of inaccurate data
d) Request erasure of your personal data (subject to legal limitations)
e) Restrict or object to certain processing activities
f) Withdraw consent where processing is based on consent
g) Request data portability in a structured, commonly used format
h) Lodge a complaint with us regarding data handling
Certain rights may be limited where legal or contractual obligations require continued processing.
Requests may be submitted to the contact details below. We will respond within the timelines required by applicable law.
- Security of Personal Information & Data Breach
Vanguard Talent Group implements appropriate administrative, technical, and organizational safeguards to protect personal data, including:
- Access controls
- Secure hosting environments
- Confidentiality agreements
- System monitoring and testing
- Data encryption where applicable
In the event of a suspected or confirmed data breach, we will take immediate steps to contain and remedy the breach and notify affected individuals and authorities as required by law.
You are responsible for maintaining the confidentiality of any login credentials associated with our services. Vanguard representatives will never request your password.
- International Data Transfers
As a global HR and workforce partner, personal data may be processed within and outside your country of residence.
Where data is transferred across borders, Vanguard ensures appropriate safeguards are implemented in accordance with applicable data protection laws.
Where required, consent will be obtained for the transfer of sensitive personal data outside the relevant jurisdiction.
- Data Location
Personal data may be stored on secure servers located within or outside your jurisdiction, depending on operational requirements and the service providers engaged.
All data storage arrangements are subject to appropriate contractual and security safeguards.
- Privacy Notice Updates
Vanguard Talent Group reserves the right to update this Privacy Notice at any time.
Where changes are made, we will update the “Effective Date” at the top of this Notice. Continued use of our website or services following updates constitutes acceptance of the revised Notice.
We encourage you to review this Privacy Notice periodically.
- Contact Information
If you have questions, concerns, or requests regarding this Privacy Notice or your personal data, please contact:
Vanguard Talent Group
Email: info@vanguardtalentgroup.org
Contact: +254 722 826 704 | Social Media: Vanguard Talent Group
